Independent Special
Schools
Our software helps independent special schools maintain statutory records and track progress in ways that make sense for diverse learner types.
Established school or going through the process of registration? Our software is the answer to key questions:
- How do we demonstrate that we meet the Independent School standards?
- How do we track progress for learners whose starting points may be very low, compared to age related expectations?
- How can we find ways to record and analyse a bespoke or adapted curriculum when mainstream systems don’t work for us?
LearnTrek provides everything an independent special school needs to succeed. By bringing together your systems for tracking safeguarding, attendance, curriculum, targets and social-emotional progress your team can save time and feel confident that you meet the independent school standards in these areas.
Frequently Asked Questions:
Independent Special Schools
Pricing
How much does LearnTrek cost?
We offer three different LearnTrek subscription packages for independent special schools:
- Basic
- Extended
- All inclusive
Each package contains a selection of modules, and these are priced differently depending on the number of active learners you have on your system at the end of each month.
Costs start from as little as £83 per month for smaller student numbers. For a conversation about costs and functionality, contact us to book a scoping call with our friendly team of experts.
What is included in each package?
Our basic package contains:
-
- MIS & database
- File uploads
- Attendance & participation
- Logs
- Safeguarding
- School reports creation
- Basic reporting
Our extended package includes everything in the basic package plus:
-
- Behaviour tracking
- Targets tracking
- Communications log
- Incident management
- Management reporting
Our all inclusive package contains everything in the basic and extended package plus:
-
- Curriculum tracking
- Single Central Record
- Custom automations
- Custom snapshot reports
- MIS integration
Is there an additional training or maintenance cost?
There is no additional cost for ongoing support, which is provided by our helpdesk 9am-5pm Monday-Friday during the school term.
We provide extensive onboarding and initial training as part of the setting up process. We also provide a library of self service help videos to support your team when navigating the system.
Should you require further training, we are happy to provide it at additional cost.
Do you charge for inactive learners?
There is no charge for inactive learners. You can keep records for learners who have left your school for the maximum legal term for this type of information. A learner is only considered active if you are regularly adding new data to their record.
Do we need to start at the beginning of an academic year?
You can get started with your subscription at any point in the year, but your license will run for a minimum of 12 months.
Do we need to sign a contract?
Your organisation will be required to sign a Software Application License Agreement for a 12 month period. Your licence can be renewed after 12 months for a further period of at least 12 months.
When do we pay?
We invoice at the end of each month, with costs depending on the number of active learners on the system in any given month, and the package that you are using.
If your learner numbers change from month to month, you can move up and down our pricing bands within your chosen package. This can save you money if your learner numbers fluctuate over the course of the 12 month license period.
Security and data protection
How does LearnTrek meet GDPR requirements?
We store, process and manage all personal data in the UK. We meet and exceed the requirements of GDPR, protecting the data we store on your organisation, your users, your students and their families, as well as professionals and others whose information we process. To read our Privacy Notice, click here.
You are able to retrieve all the data you need for Subject Access Requests (SAR), and we enable you monitor and delete data to comply with ICO standards.
Our staff are all DBS checked and receive regular training on their responsibilities in handling sensitive information.
We are fully registered with the Information Commissioner’s Office and take seriously our responsibility to protect your data.
What cyber security measures are in place to protect our data?
Our parent company is Huis Technologies Ltd, and our data is hosted by Amazon Web Services.
AWS offers a range of cyber security features including cyber security scanning and multi-factor authentication. We strongly recommend that users take up our offer of MFA as it is free of charge!
All our devices are installed with Malware and access is protected by multi-factor authentication.
We are registered with the UK Government’s Cyber Essentials programme. A copy of our Cyber Security Policy can be found here.
What security features are in place to protect staff?
We lock down access to our databases to specific individuals, and only allow access through strict gateways.
All logins to our systems are logged and tracked, and strict policies are enforced which create alerts if breached.
Staff passwords are also changed regularly and, since data is kept on our central system, permissions can easily be revoked if needed.
Multi-factor authorisation is free and available to all users of LearnTrek.
Getting started
How do we get started?
Once you have decided to subscribe to use the LearnTrek system, you’ll need to sign a Software Application Licence Agreement.
After this we will agree a start date including some setup dates for your senior leader/s. We usually set you up during 3-6 x 90 minute video calls with one of our senior team.
How quickly can we get using the system?
Once we have an agreement in place, we can usually get you set up within 5 working days. What may take longer is the process of training your staff – this is something we can agree in advance and tailor to your needs.
What training do you offer for setup?
You will do 3-6 x 90 minute setup sessions, during which time we will train your senior leadership team and/or a nominated senior person/ stakeholder.
After this, we will agree a number of staff training sessions. This will usually be determined by the pace at which you would like all staff to be “up and running” on all aspects of the system.
We offer initial training via video calls and can arrange face-to-face training for UK users. We also offer a full library of support videos to help staff understand how to use the system in their own time.
If you require ongoing, additional training (such as in-person INSET training) we are happy to provide this at an additional cost.
