Mainstream Schools
Schools whose pupils are educated off site for some or all of their provision have a duty to ensure that placements are safe and effective in promoting pupils’ progress.
Key problems for school leaders:
- How do I ensure that pupils educated off site are safe?
- How do I know that pupils educated off site are making progress?
- How do I evidence the ways we identify, assess and meet the needs of all pupils, including those in AP?
- How can I be absolutely sure that providers are compliant, without increasing workload to my team?
LearnTrek for mainstream schools brings together data on progress for pupils in AP, home education, hospital schools and other provision in one place. With powerful analytics and whole-school, placement-level and pupil-level dashboards, your team can monitor pupils in alternative provision with live data from pupil placements.
BENEFITS
Monitor pupils in alternative provision with LearnTrek
SAVE TIME
.LearnTrek’s dashboards provide leaders with an instant view of pupil progress and attainment across multiple AP placements.
Bring together multiple processes into one system to reduce workload for your team. Bring into line progress reporting from multiple sources into a single format to monitor pupils in alternative provision.
Streamline how you monitor education off site with automated reminders, logging of communication and a one stop shop for Quality Assurance information.
MANAGE RISK
LearnTrek ensures that senior leaders have an instant overview of pupils’ progress in an area of responsibility that can be a blind spot in a busy school.
Get real time data on attendance, attitude to learning, progress towards targets, curriculum outcomes and safeguarding from any setting working with your pupils not on site.
Collate and analyse data from multiple sources via school-level, placement-level and pupil-level dashboards and reporting.
GET OFSTED READY
LearnTrek provides the peace of mind to know that you are inspection ready when it comes to pupils on roll who are not on site.
Get ready for the updated Ofsted Inspection Framework: show, at the click of a button, that all your pupils are safe and your school is promoting effective progress for all.
Create one page profiles on all the provision you use as well as each pupil educated off site. Produce instant reports ready for your pre-inspection call.
Frequently Asked Questions:
Mainstream Schools
Pricing
How much does LearnTrek for mainstream schools cost?
We offer a standard selection of features with a LearnTrek for mainstream subscription for a set cost for up to 30 pupils across multiple alternative provision settings.
- Annual subscription for primary schools: £850.00 & VAT
- Annual subscription for secondary schools: £1300 & VAT
What is included in LearnTrek for mainstream?
Our package for mainstream allows schools to add staff at multiple alternative provisions to upload live progress data and evidence of compliance with statutory requirements. A subscription includes:
- Unique area for compliance checks for each alternative provision your school has commissioned
- Individual logins to the central system for each alternative provision your school has commissioned
- Attendance tracking
- Attitude to learning tracking
- Written logs of progress
- Safeguarding system (if needed)
- Target progress tracking tool
- Reports creation
Is there an additional training or maintenance cost?
There is no additional cost for ongoing support, which is provided by our helpdesk 9am-5pm Monday-Friday during the school term.
We provide extensive onboarding and initial training as part of the setting up process. We also provide a library of self service help videos to support your team when navigating the system.
Should you require further training, we are happy to provide it at additional cost.
Are inactive pupils included in the pupil limit?
There is no charge for inactive pupils. You can keep records for pupils who are no longer on your roll for the maximum legal term for this type of information. A pupil is only considered active if you are regularly adding new data to their record.
Do we need to start at the beginning of an academic year?
You can get started with your subscription at any point in the year, but your license will run for 12 months.
Do we need to sign a contract?
Your school will be required to sign a Software Application License Agreement for a 12 month period. Your licence will be automatically renewed for a further 12 months unless cancelled.
When and how do we pay?
LearnTrek for mainstream schools is ordinarily invoiced in full in advance for the 12 month licence period. If you would prefer quarterly billing, please discuss this with our team during a scoping call.
Security and data protection
How does LearnTrek meet GDPR requirements?
We store, process and manage all personal data in the UK. We meet and exceed the requirements of GDPR, protecting the data we store on your organisation, your users, your students and their families, as well as professionals and others whose information we process. To read our Privacy Notice, click here.
You are able to retrieve all the data you need for Subject Access Requests (SAR), and we enable you monitor and delete data to comply with ICO standards.
Our staff are all DBS checked and receive regular training on their responsibilities in handling sensitive information.
We are fully registered with the Information Commissioner’s Office and take seriously our responsibility to protect your data.
What cyber security measures are in place to protect our data?
Our parent company is Huis Technologies Ltd, and our data is hosted by Amazon Web Services.
AWS offers a range of cyber security features including cyber security scanning and multi-factor authentication. We strongly recommend that users take up our offer of MFA as it is free of charge!
All our devices are installed with Malware and access is protected by multi-factor authentication.
We are registered with the UK Government’s Cyber Essentials programme. A copy of our Cyber Security Policy can be found here.
What security features are in place to protect staff?
We lock down access to our databases to specific individuals, and only allow access through strict gateways.
All logins to our systems are logged and tracked, and strict policies are enforced which create alerts if breached.
Staff passwords are also changed regularly and, since data is kept on our central system, permissions can easily be revoked if needed.
Multi-factor authorisation is free and available to all users of LearnTrek.
Getting started
How do we get started?
Once you have decided to subscribe to use LearnTrek, you’ll need to sign a Software Application Licence Agreement.
After this we will agree a start date including some setup dates for your senior leader/s. We usually set you up during 2 x 90 minute video calls with one of our senior team.
How quickly can we get using the system?
Once we have an agreement in place, we can usually get you set up within 5 working days.
What may take longer is the process of training your staff and any alternative providers that you have commissioned to work with your pupils – this is something we can agree in advance and tailor to your needs.
What training do you offer for setup?
You will do 2 x 90 minute setup sessions, during which time we will train your senior leadership team and/or a nominated senior person/ stakeholder.
After this, we will deliver online training for those within your school who will be using the system. If you are working with multiple alternative provisions, we encourage you to invite representatives from these settings to attend the training.
We also offer a full library of support videos to help staff understand how to use the system in their own time.
